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Aris Medical Solutions Blogs

Keeping you informed and prepared

HIPAA Requirements and Software updates

HIPAA Requirements and Software updates Many medical providers are so busy trying to run a successful practice they sometimes forget the “technical” side of their business. Hackers know this and capitalize on it. Lately in the news, we have heard...
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Introducing Our New HIPAA Compliance Platform

Is your medical practice HIPAA compliant?  Do you have a Risk Management Plan?  Do you have all your HIPAA policies and procedures?  Have your employees completed HIPAA training?  Do you have all your Business Associate agreements in place?  If you...
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ICD-10 updates, Fraud, Waste, and Abuse Training, Booklets and Prevention

We try to share useful information as we come across it. Below are some links that we think may be of interest to our audience such as: ICD-10 updates, Fraud, Waste, and Abuse Training, Booklets, and Prevention. We have also...
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Controlling Access to ePHI

The OCR released their Summer 2021 Cybersecurity Newsletter and it stated that a recent report of security incidents and data breaches were committed 61% by external actors and 39% by insiders. During COVID last year, systems that monitor audit logs...
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Changes to the HIPAA Privacy Rule

As all of you know, HIPAA is a moving target. Just when you think you understand what is going on, it changes. By now, most of you have heard about the 21st Century Cures Act / Information Blocking Rule. This...
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Security Rule Requirements Part 5, Business Associates § 164.308(b)(1)

Most practices seek assistance from one or more businesses to help them with certain functions within their organization. Depending on the type of service they provide, they may be considered a “Business Associate” under the HIPAA guidelines. So, what defines...
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Security Rule requirements, Part 4, Evaluations 45 CFR § 164.308(a)(8)

Many practices think once they have conducted a risk analysis, they are done with their HIPAA compliance efforts. Unfortunately, a risk analysis is just the beginning! You must document your ongoing HIPAA efforts through evaluations. 45 CFR § 164.308(a)(8) Evaluation – HIPAA...
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Cosmetic Practice Fined – No one is immune from HIPAA

April 15, 2021 By Suze Shaffer | Aris Medical Solutions Recently a cosmetic practice was fined $30,000 to settle potential HIPAA Privacy Rule violations. In the past many practices believed if they did not accept insurance payments (considered as a...
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Security Rule requirements, Part 3 – Contingency Planning

When it comes to planning for a disaster, most people think “that won’t happen to me”. Under HIPAA, you are required to ensure the integrity, confidentiality, and available of ePHI. When creating your contingency plan, it is necessary to review...
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HIPAA Security Rule requirements, Part 2 – Security Awareness and Security Incident Procedures

What the Office for Civil Rights (OCR) and the Department of Health and Human Services (HHS) considers as reasonable and appropriate safeguards are always open for discretion. Every organization is different, and what may work for one, may not for...
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HIPAA Security Rule requirements, Part I

It is hard to believe we are in 2021, but I am sure you are like the rest of us and glad to see 2020 in the rear-view mirror. As we move into this new year, we need to look...
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OCR Issues Audit Report on Health Care Compliance

Yesterday, the Office for Civil Rights (OCR) at the Department of Health and Human Services (DHHS) released its 2016-2017 HIPAA Audits Report. Although this seems outdated, it typically takes this long to compile the data.  They reviewed selected covered entities...
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Looking back at 2020 and HIPAA Compliance Violations

During this pandemic, the Office for Civil Rights (OCR) relaxed some of the requirements for Telehealth. This has since been retracted. Make sure the service you are using is in fact HIPAA compliant and you have a business associate agreement...
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OCR enforces potential HIPAA violations for failure to remove a terminated employee’s access to Protected Health Information (PHI)

When an employee is terminated, it is necessary to remove access to protected health information (PHI) immediately. It is just as important for employees not to share their log-in credentials with anyone. The City of New Haven, Connecticut found out...
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Cyber Alert: Ransomware Activity Targeting the Healthcare and Public Health Sector

The Cybersecurity and Infrastructure Security Agency (CISA), the Federal Bureau of Investigation (FBI), and the U.S. Department of Health and Human Services (HHS) have credible information of an increased and imminent cybercrime threat to U.S. hospitals and healthcare providers. CISA,...
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Responsibilities of a HIPAA Compliance Officer

While the nation was shut down and people were suffering, hackers were busy at work. It is coming to light how many organizations have had a data breach and have been hit with ransomware. Now more than ever all organizations...
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Inventory lists and network mapping, why they are so important!

First, it is required under HIPAA that medical organizations and business associates ensure the confidentiality, integrity, and availability of ePHI. Part of a HIPAA compliance program requires an entity to conduct a HIPAA risk analysis to determine where ePHI is...
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HIPAA Fines assessed to small practices

We find this difficult to talk about especially during these trying times. However, we feel it is important for all practices to know that HIPAA violations and fines have not disappeared during this pandemic. Investigations take a long time and...
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Telemedicine on the other side of the Pandemic

By Suze Shaffer July 15, 2020 The Office for Civil Rights (OCR) back in March relaxed it’s enforcement for non-compliance with regards to telemedicine. They permitted the use of audio/video communication applications such as Facetime, Google hangouts, Zoom, and Skype...
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Cell phone use in the workplace causing distrust

By Suze Shaffer March 15, 2020 We all have been annoyed at one time or another when we arrive at a counter or a place of business and the person is on their cell phone and we are ignored. Of...
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