Patient Data is a Hot Commodity

 

By Aris Medical Solutions

 

Health care organizations are now a primary target since they are the custodians of patient data and a plethora of information. The reason patient information is sought after so much is because it can be sold on the black market for a decent price. Social Security Numbers also have a longer shelf life unlike credit card numbers. Therefore it is imperative that any company or person that is involved with healthcare data do what they can to protect their computers and/or network.

Criminals are diligent in trying to gain access to these valuable databases. They can get into your network through social engineering, malware, and mobile devices to name a few. Sadly, most attacks go undetected for months, sometimes even a year unless it is ransomware when you are “notified” immediately!

Under the Security Rule, all entities that work with Protected Health Information are required to conduct a Risk Analysis to uncover any potential vulnerabilities. Then they must create a Risk Management plan to correct those deficiencies. Although most of the “technical” standards are addressable and not required, this does not mean optional. All covered entities and business associates must have reasonable and appropriate safeguards in place to protect their data. Aside from your normal IT services, we believe it will only be a matter of time before network security audits will become mandatory. Keep in mind your Policies and Procedures are still the backbone of HIPAA Compliance.

So what can you do to protect your data and your organization?

  1. Conduct a security risk analysis
  2. Mitigate the vulnerabilities that are discovered
  3. Request a third party network security audit
  4. Request documentation that your business associates are HIPAA Compliant
  5. Continual EDUCATION!

These are just some of the basics that you should implement. For more information on how Aris Medical Solutions can help your organization with HIPAA Compliance and Protecting your Data call 877.659.2467 or click here to contact us.

“Protecting Organizations through Partnership, Education, and Support”

Default passwords- why you need to change them!

 

By Aris Medical Solutions

 

Home security cameras and baby monitors are making the news again about being hacked. This is nothing new, we have been telling people for years to change the default passwords on ALL your technology devices. Anyone can Google your device or IP address and they can get your default password. HIPAA requires that you have reasonable and appropriate safeguards in place to protect patient data. This includes updating and changing technology as needed.

For example all I had to type in Google was “Default password for Netgear”, and this is what I found:

For most NETGEAR devices (except ReadyNAS/ReadyDATA products and Fully Managed Switches), the default username and password are: Username (all models) = admin. Password (current models) = password. Password (very old models) = 1234. Aug 9, 2015

If you use any security cameras, Google “IP Camera Default Usernames Password and IP Addresses”. I found a website that lists ALL CAMERAS!

I highly recommend that you walk around your home and office and make a list of all your technology devices and Google them. If you can find a default password on the internet; so can everyone else. If you do not know how to change the password, we suggest hiring someone to do this for you. Otherwise you could simply remove the password all together!

For more information on how Aris Medical Solutions can help your organization with HIPAA Compliance and Protecting Patient Data call 877.659.2467 or click here to contact us.

“Protecting Organizations through Partnership, Education, and Support”

Storing Patient Records

 

By Aris Medical Solutions

 

Since most medical practices are going electronic, it may be time to free up some of that precious space in your office. Make sure when, how, and where you decided to store your data is secure.

Some practices move excess patient charts to a self storage unit. It’s cheap and if you have an patient chart inventory list you should be safe… right?
What happens if the facility burns down?
What if someone breaks in and it is not discovered for months?
What if you don’t have an inventory list of which records are in there?

  • Did you know that PHI is considered PHI until after a person has been deceased for 50 years! That means even if the person isn’t alive, it is still a reportable breach!
  • Did you know that if you can’t determine if ANY records or WHICH records were stolen, you would have to report all of them.

Self storage units may sound like a good deal. That good deal could cost you more in the end. If the unit burns or if it is vandalized, you could be charged for wilful neglect for NOT securing the records. Not to mention, you may be required to report this as a data breach and cost you nearly $350.00 per record! Are you willing to accept that risk? After all, the OCR doesn’t specifically state what is or is not HIPAA compliant. If you suffer a data breach, THEN they will determine if you had reasonable and appropriate safeguards in place.

Now I will ask you.. Wouldn’t it make sense to spend about the same amount of money and have a professional company store your records? That’s right; for about $50.00 per month you can store approximately 100 boxes of records! Of course pricing will depends on your location and how many you need to store. When organizing the records, we suggest by year and alphabetize them. This makes it much easier when the time comes to destroy them!

If you need assistance with a Risk Analysis, Risk Management Plan, or implementing a full set of HIPAA Policies and Procedures, call Aris at 877.659.2467 or click here to schedule a demo. We offer a full range of services from a Do-It-Yourself HIPAA program to a Full HIPAA Implementation package.

“Protecting Organizations through Partnership, Education, and Support”

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